Archives hold original and unique materials in a variety of formats and conditions. For this reason, archives are non-lending institutions, and special reproduction measures are needed to ensure the long-term preservation and integrity of the archival record. To ensure proper reproduction, care and handling of archival records, the Trinity Western University Archives has adopted the following policies and procedures.
The University Archives encourages researchers to visit the Archives in person and to take notes from the material that they consult. When researchers are unable to visit the Archives, or when researchers on the premises wish to make convenience copies, the Archives will consider requests for reproduction services.
Archival material will only be reproduced by archival staff, when it is possible to do so without damaging the physical integrity of the item. Archival material will not be lent to a client to be reproduced.
Archival material will not be reproduced in violation of copyright laws. If archival material is to be used in a publication, it is the responsibility of the researcher to obtain permission to publish. For a hypertext version of the consolidated Copyright Act (Chapter C-42), please see: <http://laws-lois.justice.gc.ca/eng/acts/C-42/page-54.html>
All photographs used in publications must carry the following credit line: “Courtesy of Trinity Western University Archives,” in addition to the photographs reference number. Credits should appear in close proximity to the image or in a special section devoted to credits. Reproductions distributed electronically must contain the credit or caption as part of the image. When known, the photographer should be credited. Crediting of each individual item is mandatory in all cases.
Reproductions are available subject to copyright, legal, conservation or depositor restrictions.
Digital manipulation and/or modification of any materials is expressly forbidden; reproductions are not to be represented as an official version of the materials reproduced.
Copyright Act Notice
We are required by the Copyright Act to notify our researchers that:
- any copies are to be used solely for the purpose of research or private study; and,
- any use of copies for a purpose other than research or private study may require the authorization of the copyright owner of the work in question.
If you request photocopies, you are required to supply:
- your name;
- the date of your request; and,
- information that is sufficient to identify the work copied.
This information must be supplied upon request to the author of the work, copyright owner, or the representative of the author or owner.
Photocopying must be done by Archives staff.
Small amounts of photocopying may be carried out immediately if staff time permits. Payment is collected at time of service. When a large amount of photocopying is requested, Archives staff will schedule the work in consultation with the client, making every effort to meet her/his needs in such a way that they do not interfere with ongoing staff duties.
For more information about reproduction services, and for pricing information, please contact the Archivist.
Based on SFU Reproduction Services policies (newer version: <http://www.sfu.ca/archives/ap_index/ap_pol-proc-stand/ap_matuseplcy.html>) and City of Vancouver Archives Photographic Reproduction Service policies (newer version: <http://vancouver.ca/your-government/archives-reproduction-of-materials-policy.aspx>)